Partial Planning
Custom Planning - for couples who want a custom pkg. that includes partial planning and coordination
of both the ceremony + reception -
from small weddings of 10 to weddings of 200.
If you are considering the Partial Planning package, you should already have your venue and a few vendors booked, we take over roughly half way thorough the planning process and help you bring all the details together.
You thought you could do it all, but after getting started you’ve realized how much time and work is really involved in planning the event of a lifetime. You’re ready to relieve a little of that pressure and get some help. We totally get it and we’re here to help! We devote 100% of our time to ensuring your day is expertly planned and then orchestrated flawlessly.
With our Partial Planning Package you can hand over all of your hard work and let us take over. This package is specifically created for couples who already have a venue and some vendors booked but need a little help pulling everything else together.
We step in roughly half way through the planning process and take over from there. We look over all contracts and finalize vendor bookings. We make floor plans, layouts, follow up with vendor emails, organize a timeline and emcee speech, and basically do all the final detail work for you. Tying off all the loose ends to create an event of a lifetime. There are no more to-do lists for you to handle on your lunch break, phone calls to make, or budgets to handle. Yes, this could be you!
So what now? Is this really an option? Of course it is. Is it worth the money? What is letting go of the stress, worry and paperwork and putting your trust in a professional planner worth to you? It is our promise that when you hire us for our Partial Planning Package, you really do get everything you paid for and more. But more importantly, you get to really HAVE FUN with the rest of the planning process and let go of all of the stress and worry. We understand that this is a really special time in ones life that only comes around once and with this package, we allow you to really enjoy it!
Ready to get started? Make sure you have read the “Brides Interview with Best Day Ever” and have checked out our Testimonial page ... Then, just CLICK HERE to get in touch. Want to see more details on the Partial Planning Package?
No problem ☞ Just scroll down for all the details.
Partial Planning includes …
✓ Assistance with personalized selection and booking of up to 4 vendors
You may choose from :: floral, stylist, officiant, cake, designer, entertainment, musicians, DJ, sound system, party rentals, specialty linens, catering, bar, photographer, videographer, hair and makeup, wedding attire, favors, graphic designer, limo, transportation, etc. We will serve as a liaison between you and all of your Hawaii wedding vendors, maintaining all contact & coordinating all details.
✓ Serve as a liaison between you and all your vendors
We take over and maintain all contact and coordination of details with vendors. Just waiting for a response from the vendors can be frustrating, we’ll be the ones to call, email, “bug” the vendors, saving you lots of precious time and frustration.
✓ Contract Review
We go over all your contracts with different vendors and make sure that you're getting everything you want and need for your special day. We make sure you've allotted enough time for each service, that you have enough of each rental item, that you are aware of the fine print.
✓ Organization of all wedding info
Basically you hand everything over to us that you have done so far and we go through and organize everything for you. We also send you simple "homework assignments" to help you organize details you may have missed.
✓ Organization of Sign-In Table
We will instruct your Sign-In Table helpers on how to properly receive your guests. They will be equipped with the proper guest list and seating chart. They will be instructed on how to secure your wedding cards and gifts.
✓ Event Layout and Seating Assistance
We will help create a spacial layout built to scale, customized to your wedding to ensure proper circulation and to maximize your venue space. A copy of this layout will be distributed to all your vendors.
Sample Best Day Ever Event Layout with Decor Notes
* Please note, each venue is different, we will create a detailed site plan to scale to fit your details and needs.
✓ Refinement of Timeline & Itinerary
You'll create a general timeline, starting from the moment you wake up until the moment you retire to your honeymoon suite. You'll jot down everything you want on your special day from the bouquet toss and first dance to any ethnic traditions, etc. We have a simple worksheet that helps you decide what you do and do not want to include that day. We take your notes and turn it into a wedding day timeline. We add in all vendor details and advise you as to how to make everything flow smoothly and seamlessly.
✓ Choreography of Ceremony - with bridal party & music cues
You choose the music you'd like to play during the main events of your day, from the song you walk down the aisle to to your first dance. We make sure the DJ plays the music at the precise moment, the cues are in place to make the most of all song selections and the moments they are supposed to capture.
✓ In-depth Timeline Assistance and Review
We put everything together on a master timeline. Every single what, where, when and how for the bride and groom, vendors and coordinators will be scheduled down to the minute for precision, all music cues for DJ, notes and speech for Emcee, list of speech givers, order of procession, instructions for the entire vendor list and bridal party will be spelled out. We distribute this timeline to all vendors, venue, speech givers, and anyone else who needs to be "in the know".
* Please note, this sample only shows the first page of the timeline, most of our timelines are between 2 and 7 pages long.
✓ MC Speech Review
We'll meet with your MC in advance to go over the reception timeline and his/her speech to ensure that everything runs smoothly and to eliminate any awkward moments on the day of.
✓ Wedding Detail Organization
With the Full Planning package we are going to be handling all the details and we’ll organize all your planning info. for you. Along the way you will also be given a few simple "homework" assignments that help us organize your wedding details. You'll be given plenty of time to complete these tasks and we have it organized in a way that makes it fun and easy to complete.
✓ Contact Friends and Family involved with the Wedding
We will your bridal party, friends and family lending a hand with the wedding through email or over the phone to ensure that everyone involved is in the loop and has the proper information on what time to arrive, where to meet, etc.
✓ Final Walk Through of Ceremony & Reception Sites
Make sure all the "i"s are dotted and the "t"s are crossed, we run through the entire site and make sure everything is in place. All the vendors are clear about what they will be setting up, where they will park and enter, if they have to bring any special equipment, etc.
✓ Rehearsal Management
Anywhere from a week prior to the night before you say your I dos, we meet with the couple and their bridal party and anyone else who plays a major part in the ceremony. We run through the procession a few times until everyone is comfortable and knows where they need to be and when. You do not need to pay your officiant an extra fee to be here to do this, we will handle it for you.
✓ Set Up and Break Down of Ceremony and Reception
We are usually the first ones to arrive and the last to leave. We ensure that everything is set up - centerpieces, guest favors, all decor items, signs, etc. We also direct all vendors on where to go and what to do. In short, we will handle everything so that you and your guests can ENJOY your wedding day.
✓ Unlimited Wedding Day Management
Unlimited means UNLIMITED. We don’t have a time limit and will be there to handle everything for you. We are there from the beginning until the very end of the day to ensure everything runs smoothly.
✓ Assistance with distributing final payments and gratuities to all vendors
Any payments due on the day of the wedding we can distribute to the proper recipients, along with any gratuities you'd like to hand out. You hand over these payments in form of a check, preferably when we meet for the rehearsal, so that there is one less thing you need to worry about on the day of.
✓ Insured delivery and return of rental items
We are on-site to receive your rental items, make sure the right items are dropped off and ensure that everything is where it needs to be for pick up.
✓ Bridal Emergency Kit
We have a suitcase filled with items in case of emergency. Say your bustle breaks (we can sew it on site), or your bridesmaid suddenly gets her period (no problem), or the florist forgets extra pins for the boutonnieres (we got this!), or maybe the DJ forgot his extension cord ... We've got you covered!
✓ Unlimited e-mail correspondence
Whenever you're unsure of something or have a question, feel free to contact us with your concerns. E-mail is best and we always try to get back to you within a day or so.
✓ And Much More!
